Privacy policy

Updated 03.04.2025.

1 Controller

MPS Enterprises Ltd
Business ID: 0201148-3
Keilaranta 17 C, 02150 Espoo
+358 (0)20 7469 400
privacy@mps.fi

2 Contact for the register and data protection office

Please contact us at privacy@mps.fi .

3 Name of the register

Register of MPS Career services.

4 Purpose and legal basis of processing and retention of personal data

Personal data is processed for the purpose of producing and providing the career services of MPS. The data subject may give their consent for the use of their data in connection with recruitment or various types of targeted campaigns. In that case, their data may be used to communicate new job opportunities, offer services for career development and the improvement of professional skills and implement various questionnaires and surveys.

In the services offered to corporate customers, we process the personal data of career service participants based on legitimate interest and a cooperation or contractual relationship between the data subject’s employer and MPS. In that case, the data subject may also personally give their consent for the marketing and communications purposes of other MPS services.

Personal data is also processed for the purpose of planning and developing the business operations and services of MPS Enterprises and improving the customer experience.

Personal data relating to temporary career services, such as outplacement, is stored for at least the duration of the process and no longer than two years after the process has ended. For other services(e.g. when the data subject creates a profile in MPS web portal or actively subscribes to a newsletter), the data is stored until the data subject withdraws their consent or the data is considered expired. The need for storing data is regularly assessed.

5 Personal data we process

The data to be stored varies based on the provided service. The data file may contain personal data as per the following groupings:

• contact information (name, telephone number, e-mail address, address)
• other basic information concerning the data subject such as date of birth and gender, current position and employer 
• photo 
• information related to employment history and educational background
• information and wishes related to employment and career development
• information produced by personality tests or other development tools used as part of the services
• documentation saved or supplied by the data subject, such as CVs and applications
• information saved by the data subject in the MPS career portal or other tools
• recorded answers to questions in video interviews
• other data necessary for the purpose of the data file
• the data subject’s choices concerning direct marketing and communications

The data subject can create a profile in MPS’s electronic portals where he/she can access MPS’s career services. In such a case, MPS will process the data provided by the person when registering to the portal and creating their candidate profile. 

6 Data sources

Personal data is obtained from the data subject (e.g., when the data subject submits information through MPS’s portal). Corporate customers disclose the contact details of the participants in their obtained services to MPS for the provision of the services.

7 Transfer and disclosure of data

Data is transferred to suppliers of personality and competency tests potentially used in connection with career services. As subcontractors of MPS, the suppliers act as processors of the personal data.

In addition, MPS uses IT service providers who are responsible for hosting and maintenance of the data systems used for career services. These service providers are also MPS’s subcontractors and personal data processors.

The data is not disclosed to outsiders or used for other purposes without the consent of the data subject unless the disclosure of data is based on statutory obligations or government regulations.

The processing of personal data mainly takes place within the European Economic Area. Some of our partners may process data outside the EU. All of our service providers are committed to complying with the requirements of the EU General Data Protection Regulation.

8 Principles for data security

Personal data is kept confidential. Only the employees who need to process personal data for their work duties have access to the system where the personal data is stored. Each user has their own username and password for the system.

The data is collected in data systems that are protected with firewalls, passwords and other technical measures. The data files and their backup copies are kept in a locked space, and the data can only be accessed by specific, previously appointed persons.

9 Right to access and erasure

The data subject has a statutory right to access the data concerning them that has been stored in the register, erase or rectify the data and restrict its processing. The request for access (incl. the request for erasure or rectification) must be made using the  request form or submitted in writing and with a signature to the address of the controller provided above. Processing one request for access per year is free for the data subject.

10 Other rights

The data subject has the right to withdraw their consent at any time or object to the processing of their data (legitimate interest). Each data subject has the right to issue a complaint to the supervisory authorities on any defective processing of personal data.

The data subject has a right to object to the processing of data concerning them for direct marketing as well as market research and opinion surveys. This kind of objection can be submitted to the controller’s address provided above, or the objection can be made by, for example, unsubscribing from a mailing list as instructed in the marketing communications.

11 Profiling and automatic decision-making

The service does not use automatic decision-making.

We use the analytics services of Google Analytics and Leadfeeder to develop our operations. The services are used to collect the IP addresses of any visitors to the site as well as usage data on navigation within the site to help us better target our services. Learn more about the use of cookies in our privacy policy. The analytics tools Facebook Pixel and LinkedIn Insight Tag are used to understand the customer’s website behaviour, create target groups for marketing and display marketing content to the right people.

12 Amendment to this policy

We are continuously improving and developing our services and websites, which means that the privacy policies may occasionally be modified. We will publish the updated policy on our website and record the date it was updated on it. Please visit this policy every now and then to receive up-to-date information about potential changes.